Dorm Crew: Reunion Jobs

Note: Due to the Memorial Day holiday and the operations of the Harvard payroll office, your Reunion Week paycheck will be split over two weeks. All overtime hours will still be accounted for.

Overview

During Reunion Week (Sunday, May 23 – Sunday, May 30), students do much of the work in helping the giant Harvard Reunion effort to run effectively. This year, we are also introducing a post-Reunion job with the Harvard Business School, June 1 – June 6. Read more details about this job below.

Students who work Pre-Commencement can choose to compete for one of approximately 120 competitive reunion jobs. Approximately 350 other (non-competitive) jobs are available to all students—both those who worked Pre-Commencement and those who did not. Applications for non-competitive jobs will be available starting mid-February from the Harvard Alumni Association. No application is necessary for competitive jobs; you only need to tell Dorm Crew that you are planning on seeking a competitive job on your Dorm Crew application.

Please take notice:

You should not apply for a non-competitive job through the HAA and also tell Dorm Crew you are planning to seek a competitive job. If you plan to seek a competitive job and are not offered one, you may choose to then apply for a non-competitive job at the end of Pre-Commencement. In the case that you are not awarded a competitive job, you may keep your housing as long as you show up to work during Reunion Week at the Dorm Crew Office: some odd jobs may be available to you.

All bellhops, liquor crew members, night sitters, baby sitters, day and night counselors, drivers, and superintendents’ assistants must attend a mandatory orientation meeting on the Sunday beginning Reunion Week.

Non-Competitive Reunion Jobs

The following jobs are issued through the Harvard Alumni Association. You may apply for them as part of the SCU/Reunion Jobs Common Application. Applicants who accept any of these positions are NOT eligible for competitive reunion jobs. For more questions on these jobs, please contact Gretchen Picken at the Alumni Association.

Please note that many of the jobs below have already been filled for Reunion Jobs 2010. Only the leftover jobs available are listed on the application.

With Children Age 6 years and Over:

Day Counselor
There are approximately 20 counselors assigned to each of five age groups under the supervision of two Group Directors. The program is divided into 5 age groups as follows: Grape Group (6-8yrs), Red Group (9-10yrs), Blue Group (11-12yrs), Green Group (13-14yrs), Orange Group (15+ years). Day counselors are responsible for the safety and conduct of five to seven children and aid in the supervision of the children’s reunion activities. The children are in your complete care and supervision from 8:30 a.m. until the end of the day’s activities (as late as 11:00 p.m.) from Wednesday May 26, 2010-Sunday May 30, 2010.

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday, May 16, 2010 through Sunday, May 30, 2010. Day Counselors will be able to accompany children to most meals and will receive meal cards for the Greenhouse Cafe on a first -come/first-hire basis. Day Counselors are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Night Sitter
As a Night Sitter, you will be assigned to one child or a set of siblings, ages 6-8, to watch every evening from approximately 7:00 pm until the parents return (plan on 1:00 am). You will be on duty at this time every evening from Wednesday night, May 26 2010 through Saturday night, May 29, 2010. You will be asked to pick up your child at the Grape Group Headquarters and walk them to their rooms and stay with them until their parents have returned. In order to receive your paycheck, you must report to the Grape Group Director every night.

Compensation: Compensation for these services will be $11/hr plus tips, room, and partial board from Sunday, May 16, 2010 through Sunday, May 30, 2010. Night Sitters can attend some meals and will receive meal cards for the Greenhouse Café on a first-come/first-hire basis. Night Sitter’s are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Night Counselor
As a Night Counselor, you will be assigned to a Yard entry-way where you will be responsible for the safety of Reunion children ages 9 to 14 from Wednesday, May 26, 2010 through Saturday, May 29, 2010, 7:00 pm to 1:00 am. You will be responsible for checking in the children when their day counselors drop them off. You will also be responsible for making sure they do not leave the building, unless accompanied by a parent. Each evening, a Night Supervisor will make rounds and check in with you hourly.

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday, May 16, 2010, through Sunday, May 30, 2010. Night Counselors can attend some meals and will receive meal cards for the Greenhouse Cafe on a first -come/first-hire basis. Night Counselors are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Day Counselor and Night Sitter/Night Counselor
If you are working as a Grape Group (6-8yrs) counselor, your night-time activities are over early and you may also work as a night sitter or night counselor (position to be determined by the Night Supervisor depending on what is needed). The children are under your complete care and supervision from 8:30 a.m. until the parents return (plan on 1:00 am).

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday, May 16, 2010 through Sunday, May 30, 2010. Day Counselors/Night Sitters/Night Counselors will be able to accompany children to most meals and will receive meal cards for the Greenhouse Cafe on a first -come/first-hire basis. Day Counselors/Night Sitters/Night Counselors are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

With Children Age 18 months to 5 years:

Day Baby Sitter
As a Day Baby Sitter, you will be assigned to one child age 18months-5years, to watch every day Wednesday May 26, 2010-Sunday, May 30, 2010 from approximately 8:30 am until 4:45 pm when the Night Baby Sitter will take over. You will be responsible for the safety and conduct of said child and aid in the supervision of the children’s reunion activities.

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday May 16, 2010 through Sunday May 30, 2010. Day Baby Sitters will accompany children to most meals and will receive meal cards for the Greenhouse Café on a first-come/first-hire basis. Day Baby Sitters are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Night Baby Sitter
As a Night Baby Sitter, you will be assigned to one child age 18months- 5years, to watch every evening from approximately 4:45 pm until their parents have returned (plan on 1:00 am) You will be on duty at this time every evening from Wednesday night, May 26, 2010 through Saturday night, May 29, 2010. You will be asked to pick up your child at the Rainbow/Canary Headquarters and take them to dinner and then either their rooms or their night activities and then their rooms and stay with them until their parents have returned.

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday, May 16, 2010 through Sunday, May 30, 2010. Night Baby Sitters will accompany children to dinner and will receive meal cards for the Greenhouse Cafe on a first -come/first-hire basis. Night Baby Sitters are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Day and Night Baby Sitter
As a Day/Night Baby Sitter, you will be assigned to one child age 18months-5years, to watch every day Wednesday May 26, 2010-Sunday, May 30, 2010 from approximately 8:30 am until their parents have returned (plan on 1:00 am). You will be responsible for the safety and conduct of said child and aid in the supervision of the children’s reunion activities during the day take him/her to dinner and either his/her room or night activities and then his/her room and stay with him/her until the parents have returned.

Compensation: Your compensation for these services will be $11/hr plus tips, room, and partial board from Sunday May 16, 2010 through Sunday May 30, 2010. Day/Night Baby Sitters will accompany children to all meals and will receive meal cards for the Greenhouse Café on a first-come/first-hire basis. Day/Night Baby Sitters are responsible for all of their own meals from May 16, 2010-May 26, 2010 when the reunion begins. Rooms must be vacated by 3:00pm on Sunday, May 30, 2010. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Other:

Building Manager’s Assistant

Building Manager’s Assistants report directly to the Building Managers, assisting with projects that will need to be completed prior to Reunion Week and during Reunion Week (i.e. answering alumni questions, distributing room keys, etc.). Building Manager’s Assistants will receive an alumni housing list from the Reunion Office and will be required to do room checks prior to the start of the reunion. Assistants must confirm the following during room checks:

Number of beds matches the number of alumni assigned to housing in the room
HSA rentals that should have been delivered

Toiletries have been placed in room (bath mat, soap, towels, sheets)

Requirements: Familiarity with the House and/or Yard a MUST!

Compensation: The salary is $10.00 per hour. Full room and partial board will be provided, as part of compensation, by the Reunion Office from Sunday, May 16, 2010 through Sunday, May 30, 2010. Rooms must be vacated by 3:00 p.m. on Sunday, June 7, 2009. Unfortunately, students will not be able to remain in their academic year rooms and will be given a new assignment by the Reunion Office.

Competitive Reunion Jobs

The 120 lucrative competitive jobs offered to Spring Clean-Up workers are awarded based on work performance during Pre-Commencement week. Work dates refer to the maximum possible of workdays; not every position will necessarily have work on each day. Each pay period runs from Sunday through Saturday; thus, not all of your hours may be overtime depending on when they fall. Employees who work over 40 hours during a pay period will earn time-and-a-half for any hours over 40.

Workers competing for these jobs will not be informed of their status until Saturday, May 22. These positions are available only to undergraduates of Harvard College. There will be other opportunities for graduate students. A reunion job is not guaranteed to every Spring Clean-Up worker. If you are not selected for one of these jobs, chances are you will be able to obtain some other occasional Reunion Week work; you may inquire at the Dorm Crew Office every morning during that week after 9:00am.

Liquor Crew: Approximately 25. Responsible for transportation, set-up, operation, and break-down of reunion event bars. Hours: Approximately 80. Pay rate: $8.00/hr + tips. Must be able to work Monday through Sunday.

Bellhop: Approximately 25. Responsible for carrying luggage, giving directions, and generally helping alumni and reunion staff. Hours: Approximately 70-85. Pay rate: $8.00/hr + tips. Must be able to work Monday through Sunday.

Al Powers Crew: Approximately 25. Responsible for set-up and break-down of tables and chairs for Reunion events throughout the University, in addition to some miscellaneous duties. Hours: 30-90. Pay rate: $11.80/hr. Various length options; the longest is Sunday through Sunday.

Extra Short Alpo/Crimson Catering Helpers: Approximately 10. Work Alpo during the day Tuesday and assist Crimson Catering staff with dinner events Tuesday and Wednesday night. On Wednesday 5/26 additional Alpo work in the Yard will follow the dinner shift. Wednesday evening Alpo can go as late as 2 or 3 am. Hours: Approx. 20-25. Pay Rate: $11.80/hr.

Op Crew: Approximately 25. Responsible for assisting House Superintendents with miscellaneous duties ranging from making beds to cleaning entries. Hours: 20-40. Pay rate: $11.80/hr. Must be able to work Monday through Sunday.

Harvard Law School Commencement: Approximately 5. Responsible for assisting the HLS Dean of Students with commencement set up. Note that one worker will be on stage for the diploma ceremony on Commencement day, requiring dressy attire. Hours: Appox. 40- M-W 9am-6pm, Th 6am-5pm, Fri 9am-12pm. Pay Rate: $11.80.

Crimson Catering/Business School Reunion: Approximately 25. Assist Crimson Catering staff with dinner events on Wed 5/26 (5-9pm). Alpo work will follow in the Yard, which can go as late as 2 or 3 am. Tue 6/1-Sat 6/6 responsible for working with HBS operations staff, welcoming alums, and assisting with various event set-ups on campus. Business attire required. Those who get this job will have housing with Dorm Crew during Commencement week, and eligibility for some temp work. HBS housing (with air conditioning) will be available after Commencement. Workers may return to join the fourth week of SCU with Dorm Crew if they desire. Please read further details of the HBS job here.

More info here:

2010 Harvard Business School Spring Reunions

Thursday, June 3 – Sunday, June 6, 2010

Brief overall Reunion Description:

Harvard Business School Alumni Relations Office (ARO) hosts two Reunion Weekends each year; one in the spring and one in the fall. The Spring Reunions bring back a variety of alumni classes, all celebrating a milestone anniversary of their graduation from HBS. The spring reunions bring back the 5th, 10th, 15th, 20th, 50th, 55th, 65th and 70th Reunions. During the fall we invite the 25th, 30th, 35th, 40th and 45th Reunion Classes back to campus.

The reunion events for the Spring Classes will take place Thursday, June 3 – Sunday, June 6, with some classes ending their weekends on Saturday. Each reunion class forms its own planning committee with classmates who volunteer to work alongside the Alumni Relations Staff members to plan the details for their reunion weekend, such as their host hotel and gala locations. Months of preparation go into this planning and the weekend is a much anticipated event for all classes! An average of 3,000 alumni and guests return to HBS for this event.

The general model for all classes is as follows:

* Thursday: Alumni arrive at their host hotels for check in and a reception. ARO staff is on site for alumni to check-in and pick up their registration materials for the weekend. * Friday: Alumni and guests attend various presentations put on by HBS Faculty and are able to enjoy both breakfast and lunch on campus. Classes break off into Sections at night, allowing to them to spend time with the specific section they were assigned to during their time at HBS. * Saturday Alumni and guests again spend the day on the HBS campus and are invited to attend academic presentations, given by various members of the Harvard Community. Some classes also hold their own specific class presentations/events. Each class attends a dinner event specific for their classes at night. * Sunday Some classes host a buffet breakfast at their host hotels

Requirements/General Information:

* All staff must be available to work Tuesday, June 1 – Saturday, June 6. Work Tuesday, Wednesday and Thursday morning will take place in the Alumni Relations Office located at 230 Western Ave., Allston. Thursday night will you will be assigned to a host hotel in either Cambridge or Boston. Friday and Saturday you will be assigned specific duties on the HBS Campus. Cab vouchers will be provided for all necessary job related transportation Thursday – Saturday. * Hours will range between 30 – 50 hours for the week. Daily hours will vary. * Pay for all positions is $12/hr. For over 40 hours, time and ½ is offered. * Dorm Housing will be provided from Sunday, May 30 – Sunday, June 6, 2010. The dorm rooms come with air conditioning, towels, and bedding. Some rooms may not have wireless internet, so an Ethernet cord may be required to connect to the internet. There are also refrigerators on each hall and a common room with cable television in the building. * Business Attire dress is required for all staff positions on Thursday, Friday and Saturday with the exception of the facilities staff (further detail provided within each job position). For Tuesday and Wednesday casual dress is appropriate. * All staff will be required to attend a campus tour/training the week before the Reunion – date TBD. * Successful applicants for this position are people who are reliable, pro-active, dedicated, flexible, enthusiastic, and professional. Strong organizational skills; accuracy and attention to detail is essential. Excellent customer service required and must be able to work well with others on a team.

Job Descriptions:

Facilities (3 – 4 available positions)

Facilities staff works as a team of 3 or 4 ‘behind the scenes’ alongside the HBS fulltime Operations Staff during the Reunion Weekend. Responsible for assisting in setting up and breaking down signage, tables and chairs around campus before and during the reunion weekend as well as being on call to move/deliver materials throughout campus as necessary. The facilities team also assists in various office work prior to the weekend (Tuesday and Wednesday).

The team will arrange a meeting with the Manager of Custodial Services on Tuesday or Wednesday for a brief tutorial. Thursday, the team will help the ARO staff in carrying and loading all reunion materials into vans which will travel to each host hotel. The facilities team will also help in unloading materials at the end of the night. In addition, the team will be responsible for setting up and maintaining all signage on campus throughout the weekend.

The facilities team will be on call Friday and Saturday to deliver/move materials to various buildings throughout campus.

Facilities team will be trained on how to operate a campus golf cart and two-way radio for use on campus Friday and Saturday. Valid Driver’s License is mandatory.

Attire: White or crimson polo shirt with khakis. Sneakers or other comfortable footwear is acceptable.

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Administrative Operations Staff (4 – 5 available positions)

Administrative Operations staff will assist ARO staff in managing all incoming registrations from Tuesday – Saturday. Staff will answer the Alumni Relations general line, fielding all questions related to reunions as well as registering alumni for the reunion, including payment information, through an online system. This team will also be in charge of creating nametags and other reunion packet information. Opps staff may also be asked to assist with general reunion staff responsibilities if needed.

On Friday and Saturday, staff will be assigned to ARO’s Reunion Headquarters located on the HBS campus

Attire: Business Attire Required. Suits are preferred, but dress pants/skirts and shirts are also acceptable. Please wear dark colors including black, brown, navy blue and gray. For women, please no open toed shoes and if wearing a skirt please wear hosiery. For men, please wear a tie. Comfortable footwear is recommended however, please no sneakers!

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General Reunion Staff (10 – 15 available positions)

General Reunion Staff assist in assembling all pre-reunion materials including registration packets and reunion favors.

On Thursday, Friday and Saturday, the staff work at registration tables, greeting alumni and their guests, handing out favors and registration materials, and are responsible for answering any questions alumni may have. General Reunion Staff are often the first to welcome alums to their reunion weekend. Staff will also be posted to various campus locations, directing alumni to all meals and other sessions. A few general staff may also be asked to attend a Saturday night class event to assist an ARO staff member.